Archivematica 1.10.1 is our latest release.

Ingest

During ingest, digital objects are packaged into SIPs and run through several microservices, including normalization, packaging into an AIP and generation of a DIP.

If you would like to skip some of the default decision points or make preconfigured choices for your desired workflow, see User administration - Processing configuration.

Should you run into an error during ingest, please see Error handling.

On this page:

Create a SIP

  1. Process transfers as described in Transfers. If you selected “Create single SIP and continue processing” on the Transfer tab, your SIP has been created and Archivematica will begin running Ingest tasks. Click on the Ingest tab to continue working with your SIP.

  2. The single SIP will move through a number of microservices. If you have preconfigured Archivematica to do so, processing will stop at a decision point that allows you to run file identification again or to use the existing file identification information captured during transfer. Archivematica’s default is to use existing data. For more about this option, see Processing configuration.

  3. Once the SIP reaches “Normalize”, you will be given several options for how Archivematica should normalize the SIP. Choose the option most suitable for your workflow.

    Archivematica Normalization microservice

    Normalization microservice

  4. To add descriptive metadata, see Add metadata, below.

  5. To add PREMIS rights information, see Add PREMIS rights, below.

  6. For selecting a normalization option, see Normalization, below.

The microservices that run on the Ingest tab include:

  • Verify SIP compliance: verifies that the SIP conforms to the folder structure required by Archivematica for processing.
  • Rename SIP directory with SIP UUID: associates the SIP with its metadata by appending the SIP UUID to the SIP directory name and checks if SIP is from Maildir transfer type to determine workflow. Both the transfer UUID and the SIP UUID are captured in the final AIP.
  • Normalize: :ref:` normalization <normalize>` converts ingested digital objects to preferred preservation and/or access formats according to user preference, using rules from Preservation planning. Choices about normalization can be made at the time the service is run, or automated in Processing configuration.
  • Process manually normalized files: processes files that have been normalized prior to transfer or allows manual normalization during ingest.
  • Policy checks for derivatives: checks access and preservation derivatives created during normalization against the Format Policy Registry.
  • Add final metadata: allows the user to add metadata through the UI if desired.
  • Transcribe SIP contents: runs Tesseract OCR tool on JPG or TIFF images in the SIP.
  • Process submission documentation: processes any submission documentation included in the SIP and adds it to the objects directory.
  • Bind PIDs: this microservice uses integration with the Handle.Net registry to create persistent identifiers.
  • Generate AIP METS: generates the Archivematica AIP METS.xml file.
  • Prepare DIP: if normalizing for access, creates a DIP containing access copies of the objects, thumbnails, and a copy of the METS.xml file.
  • Prepare AIP: creates an AIP in Bagit format; creates the AIP pointer file; indexes the AIP, then losslessly compresses it.
  • Review AIP: part of the Prepare AIP microservice, allows the user to review the structure and content of the AIP before proceeding.
  • Upload DIP: when DIP is created, allows the user to upload the DIP to connected access options if desired. [link]
  • Store DIP: allows the user to choose to store the DIP in a location pre-configured in the Storage Service.
  • Store AIP: moves the AIP to sharedDirectoryStructure/www/AIPsStore or another specified directory. Before the AIP has been stored, a copy of it is extracted to a local temp directory, where it is subjected to standard BagIt checks: verifyvalid, checkpayloadoxum, verifycomplete, verifypayloadmanifests, verifytagmanifests.

Add descriptive metadata

Archivematica can accept descriptive metadata about your digital objects. For information on including descriptive metadata prior to starting your transfer, see Transfers with descriptive and/or rights metadata. This section will describe how to add descriptive metadata to your materials once processing has begun in Archivematica.

Archivematica can be configured to prompt you with a reminder to add metadata by setting the processing configuration field Reminder: add metadata if desired to None. This reminder occurs at the last moment that it is possible to add metadata; once the ingest proceeds past this point, it is no longer possible to add metadata to the SIP.

There are two methods for adding metadata while materials are being processed: by entering it into a form or by uploading a CSV file.

If you are planning to pass descriptive metadata to AtoM, see AtoM Dublin Core for information about the Dublin Core elements available.

Adding metadata using the user interface form

This method is best for users who are creating transfer-level metadata at the time of processing, or who don’t wish to do the extra work to prepare a CSV to upload metadata to Archivematica. The metadata form implements the Dublin Core Metadata Element Set.

Note that this method only allows you to add descriptive metadata to the transfer as a whole. To add metadata on a per-item basis, you must import metadata using a CSV file and either include the CSV with your transfer before transfer or upload the CSV through the user interface.

Important

You must carry out the following steps before the microservice Reminder: add metadata if desired is completed. After this point, any metadata that is entered will not be properly attached to the SIP or entered into the METS.

  1. While on the Transfer or Ingest tab, click on the metadata template icon to the right of the transfer name.

    Location of the template icon

    To add metadata, click on the template icon

  2. This will take you to the SIP detail page. Under the Metadata heading, click Add.

    SIP information page

    SIP information page

  3. Add metadata as desired and save it by clicking Create at the bottom of the screen. Clicking and hovering over a field will show a tooltip that defines element and provide a link to the Dublin Core Metadata Element Set.

    Metadata entry form

    Metadata entry form

  4. When you click Create, you will see the metadata entry in the list page. To edit it further, click Edit on the right-hand side. To delete it, click Delete. To add more descriptive metadata, click the Add button below the list.

    SIP metadata list

    SIP metadata list

  5. Return to the Transfer or Ingest tab to continue processing the SIP.

Uploading metadata CSV files through the user interface

Descriptive metadata CSV files are ideal if you are creating hierarchical metadata, want to apply metadata to individual objects, or if you want to use metadata fields other than those available in the Dublin Core Metadata Element Set.

In order to upload a CSV file, it must be available in a transfer source location connected to Archivematica, the same way that digital objects are made available. For more information about transfer source locations, see Transfer source locations.

For more information about importing metadata into Archivematica, including how to structure metadata CSV files, see Import metadata.

Important

You must carry out the following steps before the microservice Reminder: add metadata if desired. After this point, any metadata that is entered will not be properly attached to the SIP or entered into the METS.

  1. While on the Ingest tab, click on the metadata template icon to the right of the transfer name.

    Location of the template icon

    To add metadata, click on the template icon

  2. This will take you to the SIP detail page. Under the Metadata heading, click Add metadata files.

    SIP information page

    SIP information page

  3. Select a transfer source location and click Browse. Navigate through the folders to find your CSV file. Once you have located the CSV file, click Add to the right of the file name. Repeat as needed.

  4. Once you’ve added all of your files, click Add files. A spinning wheel will indicate that the file is being uploaded. Once it disappears, return to the Ingest tab to continue processing the SIP.

Add PREMIS rights

Archivematica can accept PREMIS rights metadata about your digital objects and parse this information into the METS file. For information on including rights metadata prior to starting your transfer, see Transfers with descriptive and/or rights metadata. This section will describe how to add rights metadata to your materials once processing has begun in Archivematica.

Archivematica can be configured to prompt you with a reminder to add metadata by setting the processing configuration field Reminder: add metadata if desired to None. This reminder occurs at the last moment that it is possible to add metadata; once the ingest proceeds past this point, it is no longer possible to add metadata to the SIP.

Note

The rights form consists of two pages: one for the rights basis, and another for acts. For more information about Archivematica’s PREMIS rights implementation, see PREMIS template.

  1. While on the Transfer or Ingest tab, click on the metadata template icon to the right of the transfer name.

    Location of the template icon

    To add rights, click on the template icon.

  2. This will take you to the SIP detail panel. On the left-hand side, under Rights, click Add.

    SIP detail panel

    SIP detail panel

  3. Add the rights basis information and save the data by clicking the Save button at the bottom of the screen, or click Next if you are finished and ready to move on to the second page of data entry.

    SIP rights template- first page

    SIP rights template- first page

  4. Enter act information and the associated grants/restrictions and save the data by clicking Save.

    SIP rights template- second page

    SIP rights template- second page

  5. When you click Save on the acts page, you will be given the option to add another act and further grants/restrictions.

    Button to repeat acts in rights template

    Repeatable acts in rights template

  6. Once you have finished adding acts, click Done. You will see the rights entry in the list page. You can add more rights by clicking Add again, or edit or delete existing rights from this page.

    SIP detail panel with rights

    SIP detail panel with rights

  1. Return to the Transfer or Ingest tab to continue processing the SIP.

Normalize

Normalization is the process of converting an ingested digital object to a preferred preservation and/or access format.

Note that the original objects are always kept along with their normalized versions. For more information about Archivematica’s preservation strategy, go to the Preservation Planning section of the manual.

  1. At the normalization microservice, the SIP will appear in the dashboard with a bell icon next to it. Select one of the normalization options from the Actions drop-down menu:
Selecting a normalization option

Selecting a normalization option

  • None - the user is prompted for a decision.
  • Normalize for preservation and access - creates preservation copies of the objects plus access copies which will be used to generate the DIP.
  • Normalize for preservation - creates preservation copies only. No access copies are created and no DIP will be generated.
  • Normalize manually - see Manual Normalization for more information.
  • Do not normalize - the AIP will contain originals only. No preservation or access copies are generated and no DIP will be generated.
  • Normalize service files preservation - see Transferring material with service (mezzanine) files for more information.
  • Normalize for access - the AIP will contain originals only. No preservation copies will be generated. Access copies will be created which will be used to generate the DIP.

Note that depending on the setup of your transfer, you may not see all of the options listed above.

  1. Once normalization is completed you can review the results in the normalization report. Click on the report icon next to the Actions drop-down menu.
Location of the report icon to open the normalization report

Click on the report icon to open the normalization report

The report shows what has been normalized and what is already in an acceptable preservation and access format.

Normalization report
  1. You may review the normalization results in a new tab by clicking on Review. If your browser has plug-ins to view a file, you may open it in another tab by clicking on it. If you click on a file and your browser cannot open it, it will download locally so you can view it using the appropriate software on your machine.
Review normalization results in new tab

Review normalization results in new tab

  1. Approve normalization in the Actions drop-down menu to continue processing the SIP. You may also Reject the SIP or re-do normalization. If you see errors in normalization, follow the instructions in Error handling to learn more about the problem.

Bind PIDs

Bind PIDs refers to making use of Archivematica’s integration with Handle.Net, a registry that assigns persistent identifiers, or handles, to information resources. If you do not use Handle.Net, consider setting your default dashboard processing configuration setting for this Microservice to “No”.

If you do use Handle.Net, you can configure Archivematica to mint persistent identifiers (PIDs) for digital objects, directories, or AIPs by defining the PIDs in a configured Handle.Net registry. Handle.Net can then create persistent URLs (PURLs) from the PIDs and can reroute requests to the persistent URLs to a target URL that is configured in Handle.Net.

To configure Archivematica and Handle.Net, first fill in the Handle server config settings in the Administration tab.

During processing, selecting Yes at the Bind PIDs decision point will send a request to the Handle.Net HTTP REST API server to mint a PID. By default, the PID is based on the UUID of the object. You may also use the accession number if you entered an accession number on the transfer screen.

Important

If you are generating PIDs for the AIP as a whole, only use the accession number as the basis for the PID if you can guarantee that no other AIP will use the same accession number. If you will be creating multiple AIPs with the same accession number, set the AIP PID source to UUID.

Note that files and directories will always use the UUID of the file or directory as the basis for the PID.

Transcribe SIP contents

Archivematica gives users the option to Transcribe SIP contents using Tesseract OCR tool. If Yes is selected by the user during this microservice, an OCR file will be included in the DIP and stored in the AIP.

Note

Tesseract transcribes the text from single images (e.g. individual pages of a book scanned as image files). It does not support transcription of multi-page objects or word processing files, PDF files, etc.

Store AIP

After normalization is complete, the SIP runs through a number of microservices, including submission documentation and metadata processing, METS file generation, indexing, DIP generation, and AIP packaging.

Archivematica ready to store AIP and upload DIP

Archivematica ready to store the AIP

  1. Before storing the AIP, you can review the contents of the AIP by clicking Review. A new tab will open where you can browse your AIP. To review the individual objects in the AIP, click on the 7z file to download it. You can also view the METS file (the file with the name METS-uuid.xml) by clicking on it.

    The AIP review page showing an expanded AIP file structure

    If you want to validate the METS file, you can click on the temporary file that ends in validatorTester.html. This will open the METS file in a new window where you can validate it against the METS specification using the PREMIS in METS validator.

    For more information on Archivematica’s AIP structure and the METS file, see AIP structure.

  2. Once you are ready to store the AIP, select Store AIP from the action dropdown menu. You can also reject the AIP, if needed.

  3. Next, select the storage location where you would like to store the AIP. There may be several storage locations configured for your Archivematica pipeline. For instructions to configure AIP storage locations, see the Storage Service documentation.

  4. Once your AIP has been stored, you can view and manage it on the Archival storage tab.

Note

It is possible to designate one storage location as the default location for AIP storage in the Storage Service. The default location is represented as Default location in the Store AIP location dropdown menu, but the storage location will also be listed by name alongside any other storage location options. If there is only one AIP storage location, it will automatically be set as the default location, and both Default location and the storage location itself will appear in the dropdown menu.

Upload DIP

Archivematica supports DIP uploads to AtoM, Binder, ArchivesSpace, and CONTENTdm. For information about uploading DIPs to your access system, see Access.

DIPs can be stored similar to AIPs; however, DIPs can also be generated when required by doing a partial reingest of the AIP.

Note

We recommend storing the AIP before uploading the DIP. If there is a problem with the AIP during storage and the DIP has already been uploaded, you will have to delete the DIP from the upload location.

Note

It is possible to designate one storage location as the default location for DIP storage in the Storage Service. The default location is represented as Default location in the Store DIP location dropdown menu, but the storage location will also be listed by name alongside any other storage location options. If there is only one DIP storage location, it will automatically be set as the default location, and both Default location and the storage location itself will appear in the dropdown menu.

Re-ingest AIP

There are three different types of AIP re-ingest:

1. Metadata only

This method is for adding or updating descriptive and/or rights metadata. Doing so will update the dmdSec of the AIP’s METS file. Note that the original metadata will still be present but if you scroll down you’ll also see another dmdSec that says STATUS=”updated”, like so:

<mets:dmdSec ID="dmdSec_792149" CREATED="2017-10-17T20:32:36" STATUS="updated">

Choosing metadata only AIP re-ingest will take you back to the Ingest tab.

2. Partial re-ingest

This method is typically used by institutions who want to create a DIP sometime after they’ve made an AIP. They can then send their DIP to their access system or store it.

Choosing partial re-ingest will take you back to the Ingest tab.

3. Full re-ingest

This method is for institutions who want to be able to run all the major microservices (including re-normalization for preservation if desired). A possible use case for full re-ingest might be that after a time new file characterization or validation tools have been developed and integrated with a future version of Archivematica. Running the microservices with these updated tools will result in a updated and better AIP.

Full re-ingest can also be used to update the metadata, and re-normalize for access.

When performing full re-ingest, you will need to enter the name of the processing configuration you wish to use. To add new processing configurations, see Processing configuration.

Important

The following workflows are not supported in full AIP re-ingest:

  • Examine contents if not performed on first ingest
  • Transfer structure report if not performed on first ingest
  • Extract packages in the AIP and then delete them
  • Send AIP to backlog for re-arrangement during re-ingest

Choosing full re-ingest will take you back to the Transfer tab.

How to tell in the METS file if an AIP has been re-ingested

1. Look at the Header of the METS file, which will display a CREATEDATE and a LASTMODDATE: <mets:metsHdr CREATEDATE="2017-10-17T20:29:21" LASTMODDATE="2017-10-17T20:32:36"/>

2. You can also search for the reingest premis:event <premis:eventType>reingestion</premis:eventType>

3. If you’ve updated the descriptive or rights metadata you will find an updated dmdSec: <mets:dmdSec ID="dmdSec_792149" CREATED="2017-10-17T20:32:36" STATUS="updated">

Where to start the re-ingest process

You can start the re-ingest process through the Archival Storage tab on the Dashboard, the Storage Service, or the API.

Archival Storage tab on the Dashboard

Go to the Archival Storage tab and find the AIP you wish to re-ingest by searching or browsing.

1. Click on the name of the AIP or View to open that AIP’s view page. Under Actions, click on Re-ingest.

Click on reingest beside the AIP
  1. Choose the type of re-ingest (metadata, partial or full).
Choose type of reingest and name of processing configuration
  1. Click on Re-ingest. Archivematica will tell you that the AIP has been sent to the pipeline for re-ingest.

Note

If you attempt to re-ingest an AIP which is already in the process of being re-ingested in the pipeline, Archivematica will alert you with an error.

Note

Archivematica will appear to allow you to extract and then delete packages. However, the resulting AIP will still actually contain the packages, and in the METS file they will not have re-ingestion events correctly associated with them. This is documented as a bug here: https://projects.artefactual.com/issues/10699

  1. Proceed to the Transfer or Ingest tab and approve the AIP re-ingest.
Approve AIP reingest in Ingest tab.
  1. At the Normalization microservice you will make different choices depending on the type of AIP re-ingest you’ve selected.

    Metadata-only re-ingest

    1. Add or update your metadata before you approve Normalization to ensure the metadata is written to the database, which means it will be written to the AIP METS file. There are two ways to add or update metadata:
      1. Add metadata directly into Archivematica
        1. Click on the paper and pencil icon on the same line as the name of the SIP to take you to the “Add metadata” page.
        2. Click “Add” under “Rights” if you have rights-related metadata to add.
        3. Click on “Add” under “Metadata” if you have descriptive metadata to add.
        4. Enter your metadata.
        5. Click on “Ingest” (top left corner) to go back to the Ingest tab when you’re done.
      2. Add metadata files
        1. Click on the metadata report icon on the same line as the name of the SIP to take you to the “Add metadata” page.
        2. Click on “Add metadata files” under “Metadata”
        3. Click on “Browse”
        4. Select a metadata.csv file. Note name of the file must be exactly metadata.csv and the file must follow the structure outlined in Import metadata. The file must also be staged in the same Transfer Source location that you stage your objects for transfer to Archivematica.
    2. Select “Do not normalize” when you have finished adding your metadata.
    3. Continue processing the SIP as normal.

Note

When performing a metadata-only re-ingest, there will be no objects in your AIP in the review stage- Archivematica replaces the METS file in the existing AIP upon storage.

Partial re-ingest

  1. Add metadata if desired. See Metadata-only re-ingest for instructions
  2. Select “Normalize for access”.
  3. Continue processing the SIP as normal.

Full re-ingest

  1. Add metadata if desired. See Metadata-only re-ingest for instructions.
  2. Select the normalization path of your choosing.
  3. Continue processing the SIP as normal.

Important

All normalization options will appear as for any SIP being normalized, but when performing metadata only or partial re-ingest, only the normalization paths noted above are supported.

Tip

You can add or update the metadata either before or after Normalization, but to ensure the metadata is written to the database before the AIP METS is prepared, it is recommended practice to add the metadata before Normalization, or set the metadata reminder to unchecked in Processing Configuration.

Storage Service

  1. From the Packages tab in the Storage Service, click on Re-ingest beside the AIP you wish to reingest.
Reingest link in Storage Service Packages tab
  1. The Storage Service will ask you to choose a pipeline, the types of reingest (see above for thorough descriptions of each), and for full re-ingest, the name of the processing configuration.
Screen to choose pipeline and type of reingest
  1. The Storage Service will confirm that the AIP has been sent to the pipeline for reingest. Proceed to the Transfer or Ingest tab of your pipeline, and follow steps 3-6 above.

API

Documentation to come.

Clean up the ingest dashboard

The dashboard in the Ingest tab should be cleaned up from time to time. As the list of SIPs grows, it takes Archivematica longer and longer to parse this information which can create browser timeout issues.

Note

This does not delete the SIP or related entities. It merely removes them from the dashboard.

Remove a single ingest

  1. Ensure that the SIP you want to remove doesn’t require any user input. You must complete all user inputs and either complete the SIP (i.e. AIPs/DIPs are created and stored/uploaded) or reject the SIP before it can be removed from the dashboard.
  2. When you are ready to remove a SIP from the dashboard, click the red circle icon found next to the add metadata icon, to the right of the SIP name.
  3. Click the Confirm button to remove the SIP from the dashboard.

Remove all completed ingests

  1. Ensure that the SIPs you want to remove are complete (i.e. AIPs/DIPs are created and stored/uploaded). Note that this feature only works on completed SIPs; rejected SIPs will have to be removed one at a time.
  2. When you are ready to remove all completed SIPs, click the red circle icon in the table header of the list of SIPs.
  3. Click the Confirm button to remove all completed SIPs from the dashboard.

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