FAQ¶

1. Quelles compétences techniques sont nécessaires pour installer / entretenir / exploiter Archivematica?

   Pour installer et entretenir Archivematica avec succès, vous ou quelqu’un de votre organisation devrait être à l’aise avec l’utilisation et la maintenance de serveurs Linux, et être en mesure de se connecter au serveur et d’exécuter des opérations par l’entremise de la ligne de commande. Cette personne devrait également être capable de lire et de comprendre et / ou de chercher des erreurs dans les systèmes Linux afin d’en faciliter le dépannage.

   Operating Archivematica takes place in a web-based dashboard so an archivist/librarian/curator does not necessarily need to have the same skill set described above, so long as someone in their organization is able to provide technical support. Some familiarity with OAIS will make Archivematica more intuitive to use but is not necessarily a prerequisite.

   Organizations that are unable to provide in-house technical support may consider a maintenance contract through Artefactual Systems.

2. J’ai un problème lors de l’installation/Pourquoi Archivematica est-il difficile à installer?

   Archivematica est un logiciel complexe avec de nombreuses dépendances, toutes de source ouverte. En raison de sa nature complexe et de source ouverte, il n’est pas possible de créer un fichier exécutable à cliquer pour l’installation.

   If you encounter errors during installation we recommend posting your errors to the Archivematica user forum.

3. Que fait Archivematica?

   The main purpose of Archivematica is to create standards-based, self- documenting and system-independent archival information packages (AIPs). An AIP includes a METS XML file with a robust PREMIS preservation metadata implementation, and is packaged in the Library of Congress BagIt format, which includes file manifests and information about the AIP contents. The physical and logical structure of the AIP is described in the METS structMap.

4. Est-ce qu’Archivematica effectue des contrôle de fixité?

   Archivematica génère des sommes de contrôle lors du transfert d’objets dans le système et vérifie ces sommes de contrôle avant de stocker l’AIP. Il est également possible d’inclure les sommes de contrôle préexistantes, ce dont Archivematica s’assurera.

   To check fixity of AIPs in storage, Artefactual has created a Fixity API endpoint in the Storage Service which will perform a bag check and update the Storage Service database with the results of that check. Artefactual has also written a separate command-line helper-application called Fixity which uses this endpoint to enable batch fixity checking across the AIP store.

5. Est-ce qu’Archivematica est un système de stockage?

   Archivematica est intentionnellement conçu pour être un système de stockage agnostique permettant l’intégration avec une grande variété de systèmes de stockage existants.

6. Qu’est ce que le Service de stockage Archivematica et pourquoi y a-t-il une application distincte?

   The Archivematica Storage Service manages the storage and transfer source locations for Archivematica installations. Our recommendation is for each institution to have one or two administrators who are responsible for managing the Storage Service and restrict access to only those individuals. This is one of the reasons why it is maintained as a separate application; another reason is so that multiple Archivematica pipelines can be managed through one Storage Service.

7. What is Archivematica’s capacity? How much can it handle?

   Capacity is highly dependent on the resources allocated to the servers on which the software is installed. Archivematica has been successfully tested with SIPs of 100,000 files and with video files of several TB each. No maximum size or number of files can be specified; Artefactual works with clients to determine optimal use cases and workflows on a per-institution basis.

8. What is the format and structure of the Archival Information Package (AIP)?

   The Archivematica AIP consists primarily of the ingested objects, any preservation masters generated during processing, and technical, preservation, audit and descriptive metadata encoded in METS XML. The METS file contains a robust PREMIS implementation, including the Object, Event, Agent and Rights entities. Dublin Core is supported as a descriptive metadata standard.

9. What kinds of preservation metadata is included in an AIP’s METS XML file?

   Archivematica by default includes a very robust PREMIS implementation which includes the Object, Event, Agent and Rights entities. Standard Events include ingestion, fixity check, message digest calculation, unpacking, decompression, virus check, format identification, format validation and normalization. The names of the software platform, the organization and the logged-in user are captured as Agents for each Event. Rights statements can be ingested as csv metadata or added by the user via a metadata-entry template during processing.

10. Can I appraise and arrange records in Archivematica?

    Yes! In Archivematica 1.6 an appraisal dashboard allows the user to perform archival appraisal and arrangement activities on ingested files. Submission documentation such as donor agreements, transfer forms and accession records can be added to the SIP for preservation along with the ingested digital objects, and are identified as submission documentation in the preservation metadata in the AIP. In AtoM, an accessions module allows users to record accessions, accruals and deaccessions and to record information about appraisal and selection.

11. Pourquoi Archivematica n’a-t-il pas de module pour fournir l’accès aux documents numériques?

    In a manner of speaking, it does! It’s called AtoM and it is another open-source, freely available software application managed and developed by Artefactual Systems. Archivematica and AtoM are developed in conjunction with one another, and you can send access copies from Archivematica to AtoM, while maintaining a link between your preservation copies and the access copies. AtoM can also be used to manage archival descriptions for all of your digital and analogue material, so your users do not have to consult multiple systems to do their research.

    We recognize that you may wish to use a different access system than AtoM, which is why we have developed workflows with CONTENTdm, Islandora, DSpace, ArchivesSpace, for example. Other integrations are possible; see the next question below.

12. Can I describe content in Archivematica?

    You can ingest metadata as a CSV file or through the dashboard while processing. However, Archivematica is not an archival description system. In-depth contextual and content description can be done through an access system like AtoM.

13. How does Archivematica prevent viruses?

    All ingested content is automatically scanned for viruses and malware using clamAV, a well-established open-source software tool that comes bundled with Archivematica. Virus definitions are updated on a regular basis.

14. What is normalization and how does normalization work?

    Transcoding, or normalization, is automated through the use of preservation commands entered into the Preservation Planning tab. Bundled tools for transcoding include ffmpeg, Inkscape, Ghostscript and ImageMagick. The Preservation Planning tab comes with hundreds of format-specific commands which can be edited by the user.

15. How do I know if there are errors during ingest?

    Errors are indicated in the Archivematica dashboard during processing. Alerts can also be emailed to designated users and certain types of error reports are retained in the Administration tab of the dashboard. The corrective action will depend on the nature of the error; examples include rejecting the transfer or SIP and starting again, accepting the error and continuing the process, taking corrective action and re-running the microservice or troubleshooting the issue through the command-line.

16. I need to use Archivematica in conjunction with another system (for access, storage, etc). How can I integrate the two systems?

    The list of systems and tools that Archivematica is integrated with grows with almost every release. If you are interested in having Archivematica integrate with a system which is not currently on our Roadmap, here are a few ideas:

• Post to the Archivematica user forum and ask community members if they have any experience creating a workflow between Archivematica and the other system.
• If you have software development skills, consider writing to code required to integrate the two systems. If practical, we would gladly accept the code into the Archivematica code base via a pull request .
• Contract Artefactual Systems to write the code. We will work with you to identify requirements and include the new integration code in the next software release, for the entire community’s benefit.

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